Save Money and Time with data archiving

How to save money and time with Archive and Backup solutions

Data archiving and backup are related but not the same thing. We can demonstrate this by providing a case study based on a recent data archiving strategy project we have undertaken for a customer in West Sussex.

The customer uses an online virtualised environment to run accountancy and payroll software.

How much data is too much data?

The customer is charged per GB for data stored (around 1500GB (1.5TB)) on the virtual server; a large proportion of that data is historical data related to clients, which must be retained for Compliance but is not required for day-to-day operations. Does that sound familiar?

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How to achieve regulatory compliance and meet requirements for long-term retention with archived data.

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By setting up an automated data archiving, we can ensure that data that hasn’t been accessed for a set period (in the customer’s case, we decided on 18 months) will be loaded to the online data storage archive and stubbed.

The stub created by data archiving resembles the original document but differs because it takes up minimal space on the drive. However, the stub enables a user access to retrieve specific records sent to the data archive with minimal delay while they are restored to their original location.

Talk to us about the lower costs and other benefits of our archiving solution

The essential difference between archive data and backup data.

Here lies the difference between Archive data and Backup data; archive data deals with data that is no longer required for day-to-day operations but may need access in the future for compliance requirements or if the data becomes critical to access for another reason, such as a repeat order.

On the other hand, backup data will restore access to a crashed computer, server or Storage device such as NAS (Network Attached Storage) or a document that has been lost, deleted, or corrupted.

A backup will also save you in the event of an encryption attack. These attacks happen in virtual environments and even SaaS platforms such as M365, so they should also be backed up.

The essential difference between data archiving and backup is that data archiving removes the data from the hardware or disk systems and places it into a destination for long-term archive storage, resulting in lower costs and less requirement for ongoing investment in hardware.

A backup replicates the data to another location to enable disaster recovery, restoration of the data, or retrieval of specific files.

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A data archiving strategy

By setting up an automated process to archive data that hasn’t been accessed in 18 months, the 1.5TB of live data was reduced to 600 GB. The cost of archival data storage is around one-quarter of the cost of live storage, so data archiving is a great solution for long-term retention that is readily accessible while achieving regulatory Compliance.

As time passes, more data will be added to the archive, and older data will be progressively added to the data repository as it meets the 18-month age criteria we have set.

Interestingly, the data archiving process also reduced the cost and time spent backing up the customer’s online virtualised environment to archives designed to hold data for long periods.

Many of the same arguments also apply in a physical environment, as data archiving of historically rarely accessed data means that additional storage costs can be delayed if not avoided.

Receive our guide to the benefits of archiving and backing up your data with Onedrive, Acronis, and Wasabi archive data.

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Even Cloud Providers need disaster recovery.

Data encryption cyber attacks are a major risk for all businesses.

This happened to our customer’s virtual platform. As a result, they lost service for two days while the supplier restored service.

Unfortunately, some data was lost; it could have been worse; encryption attacks have been fatal to suppliers and probably many associated clients.

Having experienced considerable downtime, the customer approached us to create a backup of the virtual environment independent of the supplier.

We can now recreate their services in hours rather than days.

What is the difference between data archiving and data backup?

Many people confuse the terms archive and backup, but they are different.

An archive is long-term data storage used to retain data you don’t need to access frequently but want to keep for future reference or compliance reasons.

Backups are short-term copies of data you need to restore in case of a disaster, such as a hardware failure, a ransomware attack, or a human error.

Secure data archiving and backing up your data is important for protecting your information and saving money and time.

How can data archiving tools save you money?

One of the main benefits of archiving your data is that it can free up disk space on your servers and desktops, saving you money on upgrading your hardware.

Moving your data to a data archiving solution can reduce storage costs by reducing the storage space needed on your devices and lowering your power and cooling costs.

Onedrive is a Microsoft online storage service that can help you archive your data easily and securely. Onedrive can be configured to move your data to the archive and leave a fingerprint behind that takes minimal disk space.

How can a backup save you time?

Another benefit of creating data backups is saving you time in a disaster. A backup can allow you to restore a whole physical machine or a version of a document, which can save you hours or days of work.

A backup can also ensure that you can get back up and running in case of a hardware failure or an encryption attack.

Acronis can create a full image backup of your system, which can be restored to any hardware or virtual machine.

Data Backup & Disaster recovery

How to choose the best data archiving and backup solutions for your needs?

Many archive and backup solutions are available in the market, but not all are created equal. When choosing the best solutions for your needs, you must consider several factors: data integrity, costs, security, reliability, scalability, and ease of use. One of the best archive solutions in the market is Wasabi.

Wasabi is an online storage service that offers low-cost, high-performance, and secure data archiving.

It is 80% cheaper than other cloud storage services and has no fees for egress or API requests. Wasabi is also 6 times faster than other online storage services and offers durability and encryption at rest and in transit.

Wasabi is also easy to use and compatible with any S3-compatible application or device, making it the perfect solution for data archiving.

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To sum up, archiving and backing up your data is essential for saving money and time and protecting your information from disaster.

OneDrive, Acronis, and Wasabi are some of the best solutions for archiving and backing up your data.

These solutions allow you to enjoy the peace of mind that your data is safely stored and accessible at all times.

8 The benefits of archiving data.

  • Cost-Effective Storage: Migrating seldom accessed data to Wasabi Cloud NAS can significantly reduce primary storage costs.
  • Improved Performance: Avoiding low performance by offloading data that is infrequently accessed to your data archive storage can enhance system performance by freeing up local storage resources.
  • Automated Data Management: Wasabi Cloud NAS automates data assignment to the most cost-effective storage tier based on user-defined policies while achieving exceptional retrieval times
  • Seamless Integration: It allows for transparent data migration data management and synchronisation between local storage and the cloud, making it a flexible solution for various workflow challenges.
  • Extended Storage Capacity: Connect existing on-premises NAS (SAN or DAS) to Wasabi hot cloud storage to extend primary storage into online data storage, a highly scalable solution avoiding exponential growth of virtual or physical storage and considerably lower data retention costs.
  • Data Accessibility: Archived files are replaced with virtual stub files, allowing users seamless access to archived data without interruption by storing historical data long-term in archives.
  • Meet Compliance Requirements and Searchability: A compliance role enables FULL-TEXT content search, allowing data to be searched and files recovered within seconds.
  • Simplicity and Reliability: Wasabi Cloud NAS is designed to be simple to use, providing organisations with the reliability and scalability they need for their data storage

    Low-cost approaches to archiving Email messages

    Your SaaS backup solution will recover from a disaster in the event of data encryption or a rogue user. However, it can also effectively archive old mailboxes as users leave the organisation, saving on licensing costs.

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